08 Apr
Contracts Manager - MEP

• Participating, as necessary, in developing the solicitation and writing the draft documents. Contract administration must be considered during this process.• Exercising state remedies, as appropriate, where a contractor’s performance is deficient. • Resolving disputes in a timely manner. • Documenting significant events. • Maintaining appropriate records. The number of participants in the contract administration process will vary in number from one to many depending on the size, level of risk and complexity of the contract. Early in the procurement process, identify staff to participate in contract management. Identify a single contract manager and others to assist the contract manager. Assign roles and responsibilities which may include: • Determining the sequence of activities, dependencies, required or desired outcomes, and acceptable performance levels. • Developing a timetable and start and end date for each performance component. Include milestones with accompanying timeframes, and monitoring and reporting requirements. • Monitoring contractor activity on a specified frequency to identify problem areas. • Meeting with the contractor on a regular basis to review progress, discuss problems and consider necessary changes. • Providing access to state facilities, equipment, data, staff, materials and information. • Contacting other staff as necessary to provide equipment and data. • Establishing scope of authority, clear lines of communication and reporting and specific individuals who will interact directly with the contractor. • Establishing control of correspondence, data and reports. • Identifying potential problems and solutions. • Defining terms or conditions of default. • Establishing a procedure, identifying a responsible person and establishing a timeframe for handling noncompliance. • Establishing a procedure, identifying a responsible person and establishing a timeline for making necessary contract decisions or modifications. P

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